Retreat Booking Information
By placing a booking with us you agree to the following terms and conditions.
If you have any questions about booking with us, please contact us before confirming a booking.
Aio Wira is a charitable trust and we keep our fee’s as low as possible to allow all types of groups to hold retreats at the centre. Our fees enable Aio Wira to continue to provide the service it has been doing happily since the early seventies as well as maintenance and any upgrades.
A cottage with bathroom ensuite and 2 single beds
The following bedrooms share bathroom facilities
Four bunk rooms with four single beds in each room
Two single rooms (one single bed per room)
One double room (queen size bed)
One twin room (two single beds)
Whare-Iti (single bed with solar lighting, no power points are available. Not used in winter)
Four shared bathrooms with toilets, showers and a bath
Dining hall and cozy guest lounge
Hall used for retreat, workshops, yoga, dance, etc.
Library with a large selection of books
Onsite sauna and spa
Peaceful, quiet environment with our river only 2 minutes walk away and Bethells beach a short 10 min drive
All bedrooms have pillows, blankets or duvets and heaters in winter but participants need to bring their own pillowcases, sheets (or sleeping bag) and towels, torch and in winter maybe a hot water bottle.
A single room (sometimes 2) are required for use of our volunteers so please check to see what rooms are available at time of booking.
If guests wish to book any of the other bedrooms other than the bunkroom, then an additional fee will apply – see below:
Single rooms (Including Whare Iti): An extra $25 pp/night
Double room: 1 person - $25 extra pp/night: 2 people sharing - an extra $10 pp/night
Twin room: 1 person - extra $25 pp/night: 2 people sharing - $10 extra pp/night
Cottage: 1 person an $75 extra / room: 2 people sharing - $25 extra pp/night
Hirage of linen/towels
Spa and Sauna
$25 day Spa
$25 day Sauna
If these are booked in for use on the retreat but not used then the fee still applies.
Costs and payment information
There is a base rate of $125 per person/day, which includes: 3 meals - continental breakfast, lunch and dinner, shared accommodation in bunk-rooms and use of building facilities.
As a thank you for holding your retreat with us, the Facilitator pays the base rate of $125 pp/day regardless of the room they choose to be in. If 2 facilitators, then the room is shared or if a separate room is chosen this is then charged at the extra room rate shown above.
If you wish to add additional time to your retreat or use the centre for the day this is $30 pp/day.
Minimum group size
A minimum of 10 people is required to hold a retreat however if you choose to go ahead with less than 10 people you will still be charged for 10.
Securing your booking
To secure and confirm your booking, a non-refundable deposit of NZ$300 is required. If no deposit is paid then no booking is held.
A second payment of $700 is due 2 months prior to the retreat starting and full payment is due on the last day of the retreat. Penalty fees will apply if not paid on time.
Deposit payments must be 'cleared funds' before a booking can be confirmed. Payments are only refundable under the conditions set out as below.
Bank account details
Payments can be made in cash or online to Aio Wira bank account.
Our Aio Wira bank account number is 02 0152 0309533 00.
Please use your name as a reference, name of event as a code and event date as particulars.
Any charges raised against us by our banks for handling bank transfers or any other payments, must be reimbursed by the facilitator within seven (7) days of any request to do so.
Food and catering
The centre is meat, alcohol, drug and smoke free and we provide nutritious (as organic as possible) vegetarian plant based whole food meals.
Morning /afternoon tea are not included in the price and if you wish to have this catered it is:
$7 pp/day for fruit and packaged biscuits tea/coffee/ herb teas
$10 pp/day for fruit, baked goods (including vegan or allergy free food) or nuts/dried fruits, biscuits, tea/coffee/herb teas.
You are welcome to bring your own snacks or morning /afternoon tea if you wish and we will still provide tea and coffee.
Cost of extra meals required:
Breakfast $15.00 pp/day
Lunch $25.00 pp/day
Dinner $25.00 pp/day
We can cater to some dietary allergies and preferences but if people have specific needs other than vegan, gluten free, or dairy free then please discuss this with the centre.
In some cases we may not be able to cater for extensive allergies/preferences and guests will need to bring some prepared foods to supplement their meals.
Participants are welcome to bring their own specific foods, breads, nut milk etc to supplement their needs if they wish.
Cancellations & non-arrival conditions
Retreat cancellation is the responsibility of the retreat organiser.
Cancellation made less than two (2) months of the booked date will result in loss of the deposit and also the $700 payment made and if this has not been paid then it is still due.
Cancellation of the retreat 3 days or less prior to the retreat start date or non-arrival of guests, either who are unable to attend or fail to attend the retreat for whatever reason forfeit their deposit paid and the full amount of the booking will be due.
Advertising your retreat
Although the details of all seminars taking place at Aio Wira are placed on our web site, this is simply intended to give visitors an indication of what is taking place at Aio Wira.
However, it may well lead to people booking your seminar.
The responsibility for all retreat/seminar advertising and ensuring that there are sufficient participants to make a seminar successful remains the sole responsibility of the seminar organisers.
We are happy to share any Facebook posts you have to reach a wider audience.
Please be aware that the centre is not in mobile phone range.
Family/friends can call the centre if they need to reach anyone in case of emergencies 09 810 9396