Vacancy for a Centre Coordinator

General Administration

• Checking answerphone messages, responding to phone calls and email enquiries

• Providing information on the Centre, its activities/events/retreats/accommodation, price lists and other relevant information on request

• Emails and enquiries are forwarded as appropriate to Trust Board members and other key stakeholders

• A calendar of events is maintained and updated electronically and on a yearly planner

• Documents are efficiently filed electronically and in hard files

• Visitors are greeted and shown around the Centre and provided with information

• Tradespeople are met and supported appropriately

• The WH&E Trust Board are provided with a monthly report

• Policies and procedures, are followed and confidentiality requirements are maintained

• Other related administration tasks consistent with the role as requested by the Board of Trustees

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Event and Accommodation Bookings & Coordination

• Quotes for events, activities and accommodation are provided and bookings arranged as requested

• Information on recommended caterers is provided

• Volunteers and the Centre’s cleaning contractor are advised of bookings and arrival/departure times

• Bookings are taken for Fasting Retreats using booking templates

• Information on fasting is provided as individually requested and pre fasting booklet sent to all confirmed bookings

• Coordinate health practitioners, yoga teachers and visiting speakers’ session times for the retreat

• Prepare documentation for the fasting retreats in consultation with fasting facilitator

• Advertise the Fasting Retreats on Facebook

• Follow up fasters for balance of payment

• Issue electronic invoices from MYOB for deposits to confirm bookings and final payments for workshop rental space at Aio Wira 

• Issue electronic invoices from MYOB to confirm bookings and for final payments for Aio Wira fasting retreats at Aio Wira. 

• Enter all other invoice and expenditure data on MYOB for an end of every month balance to be checked by the Finance officer or accounts reconciliation person. 

• Confer fortnightly with the WH&E Trust Board Finance Officer

 
 Communication

• Facilitate and provide quality and efficient communication; written and verbal

• Build and sustain positive relationships with all key stakeholders and the community

 

Health and Safety

• Work is undertaken with due regard to the health and safety of self and others and following H&S guidelines

• Guests are provided with appropriate H&S information